Who Owns Your Software Apps?
Is it you or a contractor?
If it’s a contractor, hopefully, you still employ them. If not….ouch.
Businesses working with a remote team, work in the cloud. I’m one of them! We have various applications that are necessary to keep our business up and running.
So here’s a quick question for you to think about:
Do you own your software apps?
When I say “own” – I mean – do you have complete control on the apps. Are they a login that you control, through an email that you control?
Too many times businesses are running critical items through apps that they don’t own or have full access to. Sometimes they’re not even paying for them because their contractor chose to use an app to save themselves time and money, so it’s just as bad as a black hole.
I know that “free app” sounds good, at first. Until something goes awry with your relationship with a particular vendor and then you can no longer gain access to your domain, or shopping cart, or emails, or project management portal, or…. well…. you get the point.
And it happens! All. The. Time.
Most times business owners don’t realize they have this challenge. The reason they hired the contractor to begin with was because they needed a job done that they themselves weren’t fit (for whatever various reasons) to do. The job is done, you’ve been billed. You’re a happy camper.
Not yet! Almost there, Tiger.
But you might want to ask them what it took to resolve the issue and if they required any special tools to make it happen. Such tools, you’ll later want if you ever break your relationship with that vendor.
Companies flip through Virtual Assistants and Web Designers quite frequently. So this isn’t something to take lightly. You could get totally screwed if you don’t take this advice. I hate seeing it when it happens.
Then there are the other times when business owners know that tools are being created and utilized for their business but don’t slow down enough to ensure they’re under their domain, and in a system where they can be updated and retrieved at any given time.
So, here are 3 easy steps to secure your apps:
- Ensure that you have a special email domain dedicated to support, info or admin uses. Use that special domain for all new software apps.
- Open a 1password account and make it policy that all passwords are recorded and updated using that application. Setup the google chrome extensions for it, and download the software on your Mac/PC desktops to ensure quick access at any time.
- Set permission levels and a process so only specific people who require access to an app have it. You can do this through 1password. When a contractor is no longer with your organization, then change the passwords and update 1password with them, and ensure they no longer have permission settings to see them.
And of course…. none of this is accomplished without setting a firm Standard Operating Procedure for your organization surrounding app usage to ensure its done right every time.
Now, off you go to secure your apps and get to rocking more sales without worrying about losing access to important information.